Benefits Enrollment

To enroll in or waive medical/prescription, dental, vision, life, legal, FSA/LFSA/DCSA coverage, and to manage your HSA contribution amount, you will use the State’s online enrollment system, ERP (Workday) .  Please review/download the Job Aids located on the Enterprise Resource Planning (ERP) Website  if you need assistance navigating the site.

1. Before accessing ERP (Workday) to enroll in benefits, gather the following information:

• Family member social security numbers and supporting documentation - If you plan to enroll any family members on your plans, you will need to enter their social security numbers and upload supporting documentation proving their relationship to you.
  • Most elections are pended for administrator review. If you add a new dependent (one that was not already listed in ERP (Workday) when you first logged in) but do not submit supporting documentation in a timely manner, your elections WILL be rejected.

PCP Designation - While it’s always a good idea to establish a relationship with your PCP, only members of certain University of Rhode Island non-classified unions* are required to designate primary care physician(s) (PCPs) for each person during the enrollment process. If you are a member of one of these groups, you must designate a preferred PCP by contacting the BCBSRI Care Center at 401-429-2104 or 866-987-3705. 

*Designating a PCP is required for these groups: 

• Council 94 Local 2877A      Maritime Professional Association
• Council 94 Local 2877      Professional Technical      Administration Association - URI
• NEARI Physicians Association – URI
• NEARI Professional Staff Association – URI

2. Access ERP (Workday) and make your health benefits elections.

• Refer to the Job Aids on the Enterprise Resource Planning (ERP) Website  for detailed instructions on how to navigate the system, add dependents, and make your elections.

Notes for adding dependents to your plans:

• When making your elections, please be sure to check the box next to each dependent that needs coverage under the desired plan and uncheck the box to remove a dependent from coverage. To add a new dependent, click the “Add New Dependent” button. .
• After completing your plan elections, you will reach a “View Summary” screen . If you enrolled any dependent(s), be sure to check that their name(s) appear.
• If your dependent(s) are not listed as covered under your plan(s) on the VIEW SUMMARY screen , that means they are NOT enrolled! You must return to the appropriate enrollment sections and click the radio button(s) next to their name(s).

Notes regarding ex-spouses:

(Not applicable to new employees - ex-spouses that have not been continuously covered by the RI State Employee Health Plan since before January 1, 2014 are not eligible)

When you log into ERP (Workday), go to your profile and click on Benefits and then “My Dependents”, if your ex-spouse is currently covered, you will see that their relationship status is "Spouse."

• If you are divorced and your ex-spouse has been continuously covered under your plan since before January 1, 2014, and you intend to continue that coverage, please do not change your ex-spouse’s relationship status to "Ex-Spouse."
• If you change the status to "Ex-Spouse,” you will be required to supply a copy of your final divorce decree and the change will be pended for administrator review. If the change is approved, you will see a Benefit Change- Divorce task on your home page and in your ERP (Workday) inbox. Addressing the task will immediately remove your ex-spouse from any current coverage, and COBRA will be offered to your ex-spouse if the final divorce decree was issued in the previous 31 days. If the final divorce decree was issued more than 31 days prior, COBRA will not be offered.
• If you drop your ex-spouse from your coverage during open enrollment, they will be removed from your coverage as of January 1 of the following year, and COBRA will not be offered because it is a voluntary drop of coverage during open enrollment. If you voluntarily drop your ex-spouse from your coverage, you will not be able to add them back at any time in the future.

3. ERP (Workday) support:

• If you need help with logging into ERP (Workday) / resetting your password, visit the ERP website and click on Need Support/ERP Help Desk.
• If you have any other questions related to benefit management within ERP (Workday) or regarding plan eligibility rules, please call the Office of Employee Benefits at 574-8530 or email doa.oeb@doa.ri.gov.